Create a Shareable Document Link

Owned by Debby Gibson
Last updated: Feb 17, 2020 by Marleze Scheepers (Unlicensed)
4 min read

Ability to create a Shareable Link for a Document

This enhancement provides the option to create a Staff Document Link, which can be copied and used to access a Nimbus document from an external source or from within your Nimbus account. Appropriate security is still applied.

Note that the link can only be accessed and opened by other Staff members who have access to Nimbus.

Copying the Document Link

  1. To copy the document link, locate the required document and click on the Document Name using a right mouse click.

  2. Click the Copy Document Link option when it displays.

  3. This has now copied a unique link to your browser clipboard:

a.    Google Chrome, Firefox and Edge - hyperlink

b.    Safari and other browsers – URL

Note that copying the document link can be performed in any view type (Grid, Thumbnail or Card view).  Examples of copying the document link are shown below.  

Grid Mode:

Thumbnail Mode:

Card View Mode:

Pasting the Document Link

Once the document link has been copied to your browsers Clipboard, you may then paste it into various documents / files as described below:

External files – using Google Chrome, Firefox or MS Edge

These browsers allow the copying of a hyperlink which can then be pasted directly into Excel and Word files:

  1. From within Nimbus, copy the Document Link.

  2. Open the required locally stored Excel / Word file.

  3. Place the cursor where you would like to add the link.

  4. Right mouse click and paste the link.

  5. The link will automatically become a hyperlink, which once clicked will open another tab in your browser and display this file. Note that if you are not logged into Nimbus at the time, you will be requested to do so.

External files – Safari and others

These browsers do not allow the copying of a hyperlink and so one must be created when you paste the link into your Excel and Word files:

  1. From within Nimbus, copy the Document Link.

  2. Open the required locally stored Excel / Word file.

  3. Place the cursor where you would like to add the link.

  4. Right mouse click and select Link / Hyperlink.

  5. Paste the contents of the clipboard into the Address: field.

  6. If you would the filename to be displayed as the link, copy this from the end of the URL and paste into the Text to display: field and click the OK button.

The hyperlink is then active.  

  • If you then click the newly created hyperlink, Nimbus will open your default web browser and display this file.

  • Note that if you are not logged into Nimbus at the time, you will be requested to do so.

Internal Files stored within Nimbus

  1. Copy the Document Link

  2. Open the required Word / Excel file within the Nimbus UI.

  3. Place the cursor where you would like to add the link.

  4. Right mouse click and select Hyperlink.

  5. Paste the contents of the clipboard into the URL field.

  6. If you require the filename to be displayed as the link, copy this from the end of the URL and paste into the Text field and click the OK button.

  • The hyperlink is then active.  

  • If you then click the newly created hyperlink, Nimbus will open another tab in your browser and display this file.

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