Finding Files via the Nimbus AddIns
- Debby Gibson
The content of all new documents, either uploaded into Nimbus, or created within Nimbus, is indexed at the time of upload/file create. This index which is built automatically, then allows you to search for either or both the Content (words contained within the file) or Properties (document properties such as filename etc) of any given document.
The “FIND” function is also available via the Nimbus MS Office AddIns, when the SEARCH button is selected.
The Find Files function supports the following:
Case Insensitive keyword search with logical And / Or operators. Allows you to search on any word that may be present within the content of the document.
Optional filename search
Filtering options for category and file modification date range
You can search based on part of a word, a whole word or a phrase, with the match dependent upon the Keywords that have been allocated to a file. The '+' symbol is used to indicate an AND operator and '|' used for OR. Thus, for example, to search for a document, which contains both 'Telstra' and 'Invoice' in no particular order, enter:
A search for 'Telstra Invoice' with the '+' would be looking for a key phrase that is an exact match.
Note: The AND operator takes precedence over OR, which means that the AND tests are executed first. So to look for a document which contains either 'Optus' or 'Telstra' and the word 'Invoice', the Keyword search string would need to be: 'Optus + Invoice | Telstra + Invoice'.
Note: The search is limited to the Search Area selected:
Result Set
The result of a search which finds at least one matching file is called a Result set, and is displayed as a file list, for example:
Click on the filename to open it in the document via the AddIn you are currently logged into.